ARTICLE I – MISSION
The mission of the Montgomery County Senior Sports Association is to encourage senior citizens to exercise and improve their quality of life by providing opportunities for them to participate in organized sports programs sponsored directly by the Association or in cooperation with local government recreation departments. For the purpose of this document, senior citizens are defined to be people fifty years of age and older.
ARTICLE II – MEMBERSHIP
Membership in the Association shall be open to all persons fifty years of age and older who pay annual dues. The dues payment entitles the member to a subscription to the MCSSA Newsletter. Members will receive other MCSSA mailings regarding participation in sports programs and invitations to participate in social functions such as the annual picnic and fall banquet at fees adopted by the Board. The programs of the Association are centered in Montgomery County, Maryland but membership is extended to residents of other Maryland counties, the District of Columbia, Virginia, and neighboring states. Honorary memberships may be conferred to representatives of organizations or individuals at the discretion of the President with approval of the Board of Directors. The amount of the annual dues will be set by the Board of Directors and announced at the annual membership meeting.
ARTICLE III – BOARD OF DIRECTORS
The Board of Directors shall consist of Officers and the Directors.
ARTICLE IV – OFFICERS and DIRECTORS
A. Officers of the MCSSA shall be:
- Vice President
B. Directors of the MCSSA shall be:
- League Commissioners
- Program Commissioners
- Senior Olympic representatives
- Internet Advisor
- Past Presidents (Ex-Officio Member)
In order to meet current operating requirements, Acting Directors may be appointed by the President with the approval of the Board of Directors. Elections to the permanent board will occur at the MCSSA annual meeting.
- ELECTION OF OFFICERS
MCSSA members in good standing shall elect the Officers and Directors in separate actions during the Annual Meeting. Participation in the Annual Meeting is required to exercise voting rights. Officers may also serve as League Commissioner or Program Coordinator. The MCSSA Newsletter that is published just before the Annual Meeting will contain a slate of persons and positions being considered for election. Nominations for any vacant positions can be made at any time during the year.
- Duties of Officers
The President shall preside at all regular and special meetings of the Board of Directors. The President shall serve as an Ex Officio member of all committees. The President shall be the official liaison with the Department of Recreation.
- Vice President
The Vice President shall preside at all regular and special meetings of the Board of Directors in the absence of the President. The Vice President shall assist the President in the administration of the ongoing business of the organization.
- Secretary The Secretary shall be the recording officer of the Board and the custodian of its records, except those specifically assigned to others. Board records shall be available to members at reasonable times and locations in order to carry out the Board´s business. The Secretary shall distribute notices of all Board meetings and prepare minutes following these meetings. The Secretary shall also prepare correspondence for the signature by the President when requested.
The Treasurer shall be responsible to the Board for safeguarding the funds of MCSSA. The Treasurer shall be accountable for all receipts and disbursements of the organization. The Treasurer shall keep all requisite books of account in conformity with generally accepted accounting practices. The Treasurer shall submit to the Board an annual statement of the financial status of MCSSA and periodic interim fiscal reports as requested by the President. Financial records are subject to an annual audit by an Audit Committee composed of MCSSA members not serving on the Board.
An officer position shall be declared vacant upon the written notice of resignation from the representative serving in that position. The President may appoint an Acting Officer to fill a vacancy, but such person must be elected at the earliest opportunity.
ARTICLE V – MEETINGS, VOTING, QUORUM
A. Regular Meetings
The MCSSA shall hold an annual meeting (usually in November) at a time and place to be determined by the Board. The Board of Directors shall meet as soon as possible after the annual meeting to formulate plans for the upcoming Association Year. The President, when required, may convene special meetings of the Board of Directors.
Members must be in good standing in order to vote at the Annual Meeting. Simple Majority will rule when voting on all motions before the Board.
A simple majority of the Board of Directors present at meetings will constitute a quorum.
ARTICLE VI – ASSOCIATION FISCAL YEAR
The Association’s fiscal year shall be from April 1 to March 31 of the following year.
ARTICLE VII – PARLIAMENTARY STANDARDS
MCSSA will use a modified version of Roberts Rules of Order in the conduct of its meetings.
ARTICLE VIII – AMENDMENT TO BY-LAWS
Once adopted, these by-laws may be amended at a meeting of the Board of Directors, by two-thirds of those voting with a quorum being present, and written notification of the proposed amendments having been provided at least one week in advance of the meeting.
ARTICLE IX – NONDISCRIMINATION
The officers, directors, members, and persons served by the Association shall be selected in a nondiscriminatory manner with respect to age, sex, race, national origin, and political or religious opinion or affiliation.
ARTICLE X – DISSOLUTION
Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized exclusively for such purposes.
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